Cardiac ICU Senior Administrative Assistant at Cedars-Sinai (2024)

Align yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporation’s Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company’s Workplace of the Year, 3 years in a row. This recognizes hospitals and health systems nationwide that have outstanding levels of employee engagement. We offer an outstanding benefit package and competitive compensation. Come find out why Cedars-Sinai was Voted #1 in California and #2 in the Nation by U.S. News Best Hospitals in 2022-2023!

Why work here?

Beyond outstanding benefits, competitive salaries and health and dental insurance We take pride in hiring the best, most passionate employees. Our talented staff reflects the culturally and ethnically diverse community we serve. They are proof of our commitment to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.

Summary of Essential Job Duties:

The Senior Administrative Assistant performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the Cardiac Surgery Intensive Care Unit. Supports Faculty in the Cardiac Surgery ICU by arranging their schedules, appointments and itineraries.

• Schedules appointments and meetings for Cardiac Surgery Intensivists.
• Coordinates arrangements for meetings, conferences, or travel for faculty.
• Manages complex calendars for two Cardiac Surgery Intensivists.
• Composes and distributes meeting agenda and minutes.
• Supports department in coordination of meetings and events.
• Updates Faculty CV, Biosketches, and initiates license renewals.
• Researches and responds to inquires and calls.
• Establishes procedures and systems to ensure orderly and timely flow of business.
• Edits documents suitable for publications and distributions; ability to edit materials for punctuation, spelling, and grammar.
• Composes routine departmental business correspondence, researches, and organizes information for special reports and information upon request
• Supports faculty in UKG and ECC certification

Educational Requirements:

High School Diploma or GED required
Bachelor's Degree preferred

Experience:

• Minimum of 2 years of office and administrative experience, required.
• Ability to handle multiple demands and / or manage complex and competing priorities.
• Ability to work with tight timeframes and meet strict deadlines.
• Ability to demonstrate time management and priority setting skills.
• Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc)
• Ability to identify problems and resourcefulness to resolve them independently and on own initiative.
• Strong analytical and problem-solving skills; excellent organization skills and very detail-oriented; learns new tasks quickly; self-motivated; works well independently with minimal supervision; works well with others; able to multi-task.
• Excellent communication (written and verbal) skills.
• Strong interpersonal skills for interaction with peers, patients, physicians, and other customers of the medical center.

Our compensation philosophy

We offer competitive total compensation that includes pay, benefits, and other recognition programs for our employees. The base pay range shown above takes into account the wide range of factors that are considered in making compensation decisions including knowledge/skills; relevant experience and training; education/certifications/licensure; and other business and organizational factors. This base pay range does not include our comprehensive benefits package and any incentive payments that may be applicable to this role. Pay Transparency Non Discrimination Provision (PDF) (opens in new window)

Diversity and Inclusion at Cedars-Sinai

We are caretakers and innovators committed to the pursuit of equitable healthcare. But health equity is not possible without representation. Our commitment to diversity goes beyond demographics or checking boxes. Our people must reflect the diverse identities, experiences and geographies of the communities and patients we serve – because that’s what our patients, colleagues and communities deserve. Quality Care and Research—For All, By All (opens in new window).